List of Documents Required for FSSAI Registration

Introduction

In the fast-paced world of food businesses, staying compliant with regulations is key to long-term success. Enter the FSSAI (Food Safety and Standards Authority of India) registration — an essential step for any food-related business aiming to ensure its products meet India’s stringent food safety standards.

Whether you’re a food manufacturer, supplier, restaurant owner, or an online food delivery service, obtaining an FSSAI registration is a must. But did you know that the documentation required for this process varies depending on the type of business you run? Understanding the list of FSSAI license documents and how to prepare FSSAI documents can save time, prevent errors, and streamline your business’s compliance journey.

Take the example of a new restaurant in Delhi. Without the proper documents for FSSAI license documents, it could face significant delays in receiving the necessary permits. In fact, in 2023 alone, over 50% of new food businesses faced application rejections due to incomplete or incorrect documentation (FSSAI Annual Report, 2023). Similarly, a packaged food manufacturer might need different documents to obtain a Central FSSAI license compared to a small street food vendor, highlighting the importance of knowing the FSSAI license checklist upfront. This blog walks you through the types of FSSAI license documents, eligibility criteria, and a comprehensive list of food business license documents needed for registration.

Also Read: FSSAI State License | RegisterKaro

What is FSSAI Registration and Why is it Important?

FSSAI registration is the process through which food businesses comply with the Food Safety and Standards Act, of 2006. The FSSAI ensures that food products are safe, hygienic, and fit for consumption by consumers. This registration is mandatory for all food manufacturers, suppliers, and sellers operating within India. Obtaining an FSSAI registration not only builds consumer confidence but also prevents potential legal issues related to food safety violations. Businesses with valid FSSAI licenses can also expand their reach to larger markets and retailers, as many require this certification to conduct business.

For example, big players like Amazon India and BigBasket demand that food suppliers show valid FSSAI licenses before they can list products on their platforms. Without this certification, gaining access to such large-scale marketplaces becomes a challenge. Additionally, food businesses with proper documents for FSSAI license application can avoid penalties, fines, and even temporary shutdowns by ensuring they meet safety regulations.

Types of FSSAI Licenses: Basic, State, and Central

FSSAI issues three types of licenses based on the size and scale of a food business:

• Basic Registration: This is for small-scale food businesses with an annual turnover of less than ₹12 lakhs. Examples include small food stalls, home-based food processors, and grocery stores.
• State License: This applies to medium-sized businesses with an annual turnover between ₹12 lakhs and ₹20 crores. It’s typically required for restaurants, food manufacturers, and distributors who do not qualify for the basic license.
• Central License: Businesses with an annual turnover of over ₹20 crores require a Central FSSAI license. This license applies to large-scale food manufacturers, exporters, and multinational food businesses.

The FSSAI license documents needed for registration differ depending on the type of license being applied for, and the scale of the business determines which license category the business falls into.

What is the Eligibility Criteria for FSSAI Registration

To qualify for FSSAI registration, businesses must meet several criteria:

• The business must be involved in the manufacturing, processing, packaging, storing, or distribution of food.
• The business must comply with food safety and hygiene standards laid out by FSSAI.
• The business must operate from a registered and licensed premise.
• The business must meet the minimum turnover requirement for the appropriate license type (Basic, State, or Central).

For example, a street food vendor with a small stall will apply for basic registration, while a large-scale packaged food manufacturer will need to apply for a central license.

List of FSSAI License Documents Required for Registration

Documents for Proprietorship

For a single-owner food business, such as a small restaurant or a street food vendor, the following documents are typically required:

• The Aadhar Card of the proprietor
• Passport-sized photographs of the proprietor
• Business address proof (like electricity bills, lease agreement, etc.)
• Proof of food business premises (such as a shop rental agreement or ownership proof)
• Food safety management plan
• Bank account details in the name of the business
• Identity and address proof of the proprietor

Documents for Partnership Firms

For partnership firms, which include two or more owners, additional documents are required:

• Partnership deed signed by all partners
• Aadhar card and PAN card of all partners
• Business address proof
• Food safety management plan
• Bank details and proof of business ownership

Documents for Private Limited and Public Companies

Larger entities like private limited or public companies require more comprehensive documentation. The list includes:

• Certificate of incorporation of the company
• Memorandum of association (MOA) and Articles of association (AOA)
• Board resolution (authorizing the application for FSSAI license)
• Company PAN card and Aadhar card of directors
• Business address proof
• List of directors and their personal details
• Food safety management plan
• No objection certificate (NOC) from the local authority
• Bank account details

Common Mistakes to Avoid When Submitting FSSAI License Documents

While applying for FSSAI registration, many businesses make common mistakes that delay the process:

1. Incomplete documentation: Ensure all required documents are submitted in full. Missing documents can lead to rejection.
2. Incorrect business classification:  Apply for the correct FSSAI license based on your turnover.
3. Failure to update details: Always keep your business address, directors, and other details updated with FSSAI.

How to Upload FSSAI License Documents for Registration Online

The process of submitting FSSAI registration documents online has become quite simple. Here’s how to prepare FSSAI license documents:

1. Visit the FSSAI website or use a third-party platform like RegisterKaro.
2. Register and fill in the application form with business details.
3. Upload scanned copies of the required documents.
4. Pay the applicable registration fee.
5. Submit the application for processing.

Once the documents are uploaded, the FSSAI team will review your application and, if all is in order, issue the registration or license.

Conclusion

FSSAI registration is a vital step for any food business aiming to provide safe, quality food products while adhering to legal requirements. Understanding the requirements for an FSSAI license documents based on your business type is essential for ensuring a smooth and efficient process. For business owners looking to simplify this process, platforms like RegisterKaro can be incredibly helpful for FSSAI registration online.

For business owners looking to simplify this process, platforms like RegisterKaro can be incredibly helpful. They not only assist in filling out forms but also ensure that all documents are correctly uploaded and verified before submission, streamlining the entire process. FSSAI registration isn’t just about following regulations; it’s about ensuring food safety and gaining consumer trust, which directly impacts business growth and sustainability in the competitive food market.

Frequently Asked Questions (FAQs)

1. How long does it take to get FSSAI registration?
It generally takes about 7 to 60 days, depending on the type of business and completeness of the application.

2. Can I apply for FSSAI registration for my home-based food business?
Yes, home-based food businesses can apply for FSSAI registration under the basic category, provided they meet the necessary hygiene and safety standards.

3. Do I need an FSSAI license for selling homemade food online?
Yes, if you are selling homemade food online, you need to obtain FSSAI registration, which ensures food safety and consumer protection.

4. What happens if I don’t get FSSAI registration?
If you operate without an FSSAI license, you risk penalties, business shutdowns, and damage to your brand’s reputation.

5. Can RegisterKaro assist with FSSAI registration?
Yes, RegisterKaro offers guidance and assistance for the entire FSSAI registration process, making it easier and faster for you to comply with regulations.